Program and Project Documents – Climate Action Reserve

All Projects

Document	Description	Project / Account Phase	Privilege
Account Holder Project Transfer Form	This form is required for project transfers between Account Holders.	General	Private
Attestation of Title	A statement that the project developer has title to the project reductions. The entity that has signed this form should be the account holder on the Reserve.	Verification	Public
Attestation of Regulatory Compliance	This form attests to the project’s compliance status throughout the project reporting period. The form identifies specific dates during the reporting period over which the project was in material compliance with all laws. In addition, the form confirms that the project developer has disclosed to their verification body in writing any and all instances of non-compliance of the project with any law.	Verification	Public
Attestation of Voluntary Implementation	This form confirms that the project was implemented and established voluntarily and continues to operate as such. The project developer further attests that at no time was the project required to be enacted by any law, statute, rule, regulation or other legally binding mandate by any federal, state, local or foreign governmental or regulatory agency having jurisdiction over the project.	Verification	Public
Consent to Release Early Action Offset Credit Holding Information	This form allows Early Action Offset Credit holders to opt in to release their contact information to designated parties. The Reserve will release contact information only and not specify the quantity of EAOC holdings.	General	Private
Designation of Authority Form	This form allows an account holder agent to obtain information about an account that they do not hold. This form is signed by both the account holder and account holder agent.	Account Approval / Otherwise Requested	Private
Request for Early Action Offset Credit Holder Information Form	This form is required when a verification body wishes to receive a list of parties that hold greater than 30 percent of CRTs from an early action offset project. Only ARB-approved verification bodies performing regulatory verification for an early action offset projects will be given access to this information as it pertains to section 95990 of the Cap and Trade regulation.	Prior to Verification	Private
Notification of Verification Activity & Conflict of Interest (NOVA/COI) Form	A form detailing the scope and plan for verification activities and the relationship between a verification body and project developer, in order for the Reserve to determine conflict of interest.	Prior to Verification	Private
Operating Procedures	A document regarding general use of the Reserve software, including rules and guidelines for performing common tasks and what you can expect as a user of the system.	General	Public
Program Manual	A document that summarizes the overarching rules, policies and procedures for registering projects and creating offset credits with the Reserve.	General	Public
Project Listing Notification Letter	This letter is only required if the project has previously registered reductions with another registry or similar system. This letter is submitted by the project developer to the previous registry.	Project Submittal	Private
Project Registration Extension	Form to request a project registration extension.	Verification	Public
Registry Project Transfer Attestation Form	This form is only required if the project has previously registered reductions with another registry or similar system.	Project Submittal	Public
Regulated Person Attestation	This form is required for Trader/Broker/Retailer account holders who are holding credits on behalf of a third party.	Account Approval / Otherwise Requested	Private
Request for Project Variance	Form to request a variance on monitoring or calculation methods of a specific project.	Project Submittal	Private
Terms of Use	This document sets out the terms by which the Reserve has agreed to provide account holders with access to use the Reserve software.	Account Application	Private
Variance Tracking Log	The variance log summarizes information for all variances approved by the Reserve. The log includes information regarding the project developer, the project name, the protocol version and section of relevance, and what the variance is related to. All variance approval letters are accessible through our public reports and contain more specific information relative to the variance. This log will be regularly updated by Reserve staff.	General	Public
Verification Statement	The official confirmation and final statement of findings, detailing the number of CRTs issued, the vintages (if more than one) and the standard used to verify CRTs.	Verification	Public
Verification Policies Acknowledgment, Agreement, and Verification Staff Reporting Form	Verification bodies must have a duly authorized representative of its organization sign and submit the legally binding form to the Reserve in order to be eligible to conduct verification activities under the Reserve program. The purpose of this required agreement between the Reserve and its verification bodies is to ensure that personnel performing verification activities are aware of their roles, responsibilities, and obligations under the program. This includes an attachment of a Verification Staff Reporting Form with a roster of all staff members who will be designated verifiers and serve as key personnel on Reserve projects. This form must be updated annually.	General	Private
Verification Staff Reporting Form Extra Tables	If there is not enough room in the Verification Policies Acknowledgment, Agreement, and Verification Staff Reporting Form to list all staff that will participate in verification activities, please use the additional tables in this document and submit them along with the original form.	General	Private
Verification Program Manual	A document for verification bodies that gives insight into the verification process, the requirements for conducting verification (like accreditation and training), conflict of interest and confidentiality provisions, and the core verification activities expected under the Reserve.	General	Public
Zero-Credit Reporting Period Election Form	A form that must be signed and submitted by the project developer when electing to take a zero-credit reporting period. See section 3.3.3 of the Reserve Program Manual for more information.	Verification	Public

Coal Mine Methane Projects

Document	Description	Required Phase	Privilege
Coal Mine Methane Project Submittal Form	A proposal to undertake a coal mine methane project.	Project Submittal	Public
Project System Diagram	Diagrammatic representation of the mine that illustrates how the project is defined and includes the location, quantity and type of boreholes, ventilation shafts, eligible destruction devices and non-qualifying destruction devices within a project’s GHG Assessment Boundary.	Verification	Private

Forest Projects (Version 3.0 to current version)

(Improved Forest Management, Reforestation, Avoided Conversion)

Document	Description	Required Phase	Privilege
Forest Project Submittal Form	A proposal to undertake an Improved Forest Management, Reforestation, or Avoided Conversion project.	Project Submittal	Public
Offset Project Listing Information Form - Compliance Protocol	Project Listing Information Form for submitting a compliance offset project under the California Air Resources Board compliance protocol for forest projects.	Project Submittal	Public
Physical Boundary Map	Map that shows the physical boundary for the project it should illustrate: Public and private roads Towns Major Watercourses (4th order or greater) Topography Townships, Ranges, and Sections or Latitude and Longitude Existing land cover and land use (Optional) Forest vegetation types (Optional) Site classes (Optional)	Project Submittal	Public
Real Estate Appraisal	This report is only required for Avoided Conversion projects to disclose information to satisfy the performance test.	Verification	Private
Project Implementation Agreement	An agreement between the Reserve and a Forest Owner setting forth the Forest Owner’s obligation to comply with the Forest Project Protocol and the rights and remedies of the Reserve in the event of any failure of the Forest Owner to comply with its obligations. Note: This is the final version of the Project Implementation Agreement, the document indicates that it is a draft as it is not considered final until it is fully executed by both the Project Developer and the Climate Action Reserve.	Verification	Public
Project Design Document	A standard document for reporting required information about a forest project. The Project Design Document must be submitted for review by a verifier and approved by the Reserve before the forest project can be registered with the Reserve.	Verification	Public
Annual Monitoring Report	A report stating the project’s estimated annual carbon stocks, attesting that the project is carrying out the intended project activities, and confirming that the project’s carbon stocks are increasing or decreasing in accordance with initial projections.	Verification	Public

Landfill Projects

Document	Description	Required Phase	Privilege
Landfill Project Submittal Form	A proposal to undertake a landfill gas capture and destruction project.	Project Submittal	Public
Pre-Existing Landfill System Diagram	A pre-existing landfill system diagram is only required if there is a pre-existing, active landfill gas collection and destruction system at the project site.	Project Submittal	Public
Project System Diagram	A project diagram is required for non-sequestration projects. See the example landfill diagram for recommended format and content.	Verification	Private
Landfill Project Sample Monitoring Report	This report is required when a project elects to take a zero-credit reporting period (see section 3.3.3 of the Reserve Program Manual for more information).	Verification	Private

Livestock Projects

Document	Description	Required Phase	Privilege
Livestock Project Submittal Form	A proposal to undertake a livestock gas capture and destruction project.	Project Submittal	Public
Offset Project Listing Information Form - Compliance Protocol	Project Listing Information Form for submitting a compliance offset project under the California Air Resources Board compliance protocol for livestock projects.	Project Submittal	Public
Livestock Baseline Diagram	Diagrammatic representation of the waste management system existing on the project site prior to project implementation.	Project Submittal	Public
Project System Diagram	A project diagram is required for non-sequestration projects. See the example livestock diagram for recommended format and content.	Verification	Private
Livestock Sample Monitoring Report	This report is required when a project elects to take a zero-credit reporting period (see section 3.3.3 of the Reserve Program Manual) or when choosing verification period Option 3 (see section 8 of the Livestock Project Protocol).	Verification	Private

Nitric Acid Production Projects

Document	Description	Required Phase	Privilege
Nitric Acid Production Project Submittal Form	A proposal to undertake a nitric acid production project.	Project Submittal	Public
Project System Diagram	Diagram of the nitric acid plant showing where the project is located within the nitric acid plant.	Verification	Private

Nitrogen Management Projects

Document	Description	Required Phase	Privilege
Nitrogen Management Project Submittal Form	A proposal to undertake a nitrogen management project.	Project Submittal	Public
List of Enrolled Fields	Spreadsheet in *.csv file format that contains the serial number, county, state, and names of the project participants for each field enrolled in the project. The field serial number is determined by the following algorithm: first letter of the county – latitude of the most NW point of the field – longitude of the most NW point of the field – acreage of the field. (Example: B-39.6123-121.5332-76 would be a 76-acre field in Butte County, CA.) The List of Enrolled Fields must be up-to-date prior to the commencement of verification services.	Project Submittal	Private

Organic Waste Composting Projects

Document	Description	Required Phase	Privilege
Organic Waste Composting Project Submittal Form	A proposal to undertake an organic waste composting project.	Project Submittal	Public
Project System Diagram	A project diagram is required for non-sequestration projects. See the example diagrams for recommended format and content.	Verification	Private

Organic Waste Digestion Projects

Document	Description	Required Phase	Privilege
Organic Waste Digestion Project Submittal Form	A proposal to undertake an organic waste digestion project.	Project Submittal	Public
Baseline Diagram: Digesting Agro-Industrial Wastewater	A diagrammatic representation of the waste management system(s) existing prior to project implementation if the project is digesting agro-industrial wastewater.	Project Submittal	Public
Baseline Diagram: Co-Digesting Manure	A diagrammatic representation of the manure management system(s) existing prior to project implementation if the project is co-digesting with manure.	Project Submittal	Public
Project System Diagram	A project diagram is required for non-sequestration projects. See the example diagrams for recommended format and content.	Verification	Private

Ozone Depleting Substances Projects

Document	Description	Required Phase	Privilege
Ozone Depleting Substances Project Submittal Form	A proposal to undertake an ozone depleting substances project.	Project Submittal	Public
Offset Project Listing Information Form - Compliance Protocol	Project Listing Information Form for submitting a compliance offset project under the California Air Resources Board compliance protocol for ozone depleting substances projects.	Project Submittal	Public
Certificate of Destruction	An official document provided by the destruction facility certifying the date, quantity, and type of ODS destroyed.	Verification	Private
Laboratory analysis of ODS composition	ODS composition analysis by an AHRI certified laboratory	Verification	Private
Project System Diagram	A project diagram is required for non-sequestration projects. See the example ozone depleting substances diagram for recommended format and content.	Verification	Private

Rice Cultivation Projects

Document	Description	Required Phase	Privilege
Rice Cultivation Project Submittal Form	A proposal to undertake a rice cultivation project.	Project Submittal	Public

Urban Forest Projects

Document	Description	Required Phase	Privilege
Urban Forest Project Submittal Form	A proposal to undertake an urban forest project.	Project Submittal	Public
Offset Project Listing Information Form - Compliance Protocol	Project Listing Information Form for submitting a compliance offset project under the California Air Resources Board compliance protocol for urban forest projects.	Project Submittal	Public
Physical Boundary Map	Map that shows the physical boundary for the project.	Project Submittal	Public
Urban Forest Tree Maintenance Plan	A documentation of planned tree maintenance activities and expenditures.	Verification	Private
Urban Forest Tree Monitoring Plan	A documentation of planned tree measurement and monitoring activities.	Verification	Public