The following tables show the documents that are required for each account holder and project, what account or project phase the document pertains to, and if the document is available for public review. Please use the menu immediately below to sort the documents by project type. For CA Compliance Offset Program documents, click here.
All Projects
| Document | Description | Project / Account Phase | Privilege |
|---|---|---|---|
| Account Holder Project Transfer Form | This form is required for project transfers between Account Holders. | General | Private |
| Attestation of Title | A statement that the project developer has title to the project reductions. The entity that has signed this form should be the account holder on the Reserve. | Verification | Public |
| Attestation of Regulatory Compliance | This form attests to the project’s compliance status throughout the project reporting period. The form identifies specific dates during the reporting period over which the project was in material compliance with all laws. In addition, the form confirms that the project developer has disclosed to their verification body in writing any and all instances of non-compliance of the project with any law. | Verification | Public |
| Attestation of Voluntary Implementation | This form confirms that the project was implemented and established voluntarily and continues to operate as such. The project developer further attests that at no time was the project required to be enacted by any law, statute, rule, regulation or other legally binding mandate by any federal, state, local or foreign governmental or regulatory agency having jurisdiction over the project. | Verification | Public |
| Consent to Release Early Action Offset Credit Holding Information | This form allows Early Action Offset Credit holders to opt in to release their contact information to designated parties. The Reserve will release contact information only and not specify the quantity of EAOC holdings. | General | Private |
| Designation of Authority Form | This form allows an account holder agent to obtain information about an account that they do not hold. This form is signed by both the account holder and account holder agent. | Account Approval / Otherwise Requested | Private |
| Request for Early Action Offset Credit Holder Information Form | This form is required when a verification body wishes to receive a list of parties that hold greater than 30 percent of CRTs from an early action offset project. Only ARB-approved verification bodies performing regulatory verification for an early action offset projects will be given access to this information as it pertains to section 95990 of the Cap and Trade regulation. | Prior to Verification | Private |
| Notification of Verification Activity & Conflict of Interest (NOVA/COI) Form | A form detailing the scope and plan for verification activities and the relationship between a verification body and project developer, in order for the Reserve to determine conflict of interest. | Prior to Verification | Private |
| User Guide | A document regarding general use of the Reserve software, including rules and guidelines for performing common tasks and what you can expect as a user of the system. | General | Public |
| Program Manual | A document that summarizes the overarching rules, policies and procedures for registering projects and creating offset credits with the Reserve. | General | Public |
| Project Registration Extension | Form to request a project registration extension. | Verification | Public |
| Registry Project Transfer Attestation Form | This form is only required if the project has previously registered reductions with another registry or similar system. | Project Submittal | Public |
| Regulated Person Attestation | This form is required for Trader/Broker/Retailer account holders who are holding credits on behalf of a third party. | Account Approval / Otherwise Requested | Private |
| Request for Project Variance | Form to request a variance on monitoring or calculation methods of a specific project. | Project Submittal | Private |
| Terms of Use | This document sets out the terms by which the Reserve has agreed to provide account holders with access to use the Reserve software. | Account Application | Private |
| Variance Tracking Log | The variance log summarizes information for all variances approved by the Reserve. The log includes information regarding the project developer, the project name, the protocol version and section of relevance, and what the variance is related to. All variance approval letters are accessible through our public reports and contain more specific information relative to the variance. This log will be regularly updated by Reserve staff. | General | Public |
| Verification Statement | The official confirmation and final statement of findings, detailing the number of CRTs issued, the vintages (if more than one) and the standard used to verify CRTs. | Verification | Public |
| Verification Policies Acknowledgment, Agreement, and Verification Staff Reporting Form | Verification bodies must have a duly authorized representative of its organization sign and submit the legally binding form to the Reserve in order to be eligible to conduct verification activities under the Reserve program. The purpose of this required agreement between the Reserve and its verification bodies is to ensure that personnel performing verification activities are aware of their roles, responsibilities, and obligations under the program. This includes an attachment of a Verification Staff Reporting Form with a roster of all staff members who will be designated verifiers and serve as key personnel on Reserve projects. This form must be updated annually. | General | Private |
| Verification Staff Reporting Form Extra Tables | If there is not enough room in the Verification Policies Acknowledgment, Agreement, and Verification Staff Reporting Form to list all staff that will participate in verification activities, please use the additional tables in this document and submit them along with the original form. | General | Private |
| Verification Program Manual | A document for verification bodies that gives insight into the verification process, the requirements for conducting verification (like accreditation and training), conflict of interest and confidentiality provisions, and the core verification activities expected under the Reserve. | General | Public |
| Zero-Credit Reporting Period Election Form | A form that must be signed and submitted by the project developer when electing to take a zero-credit reporting period. See section 3.4.7 of the Reserve Program Manual for more information. | Verification | Public |
Coal Mine Methane Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Coal Mine Methane Project Submittal Form | A proposal to undertake a coal mine methane project. | Project Submittal | Public |
| Project System Diagram | Diagrammatic representation of the mine that illustrates how the project is defined and includes the location, quantity and type of boreholes, ventilation shafts, eligible destruction devices and non-qualifying destruction devices within a project’s GHG Assessment Boundary. | Verification | Private |
Forest Projects
(Improved Forest Management, Reforestation, Avoided Conversion)| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Forest Project Submittal Form (Avoided Conversion) | A proposal to undertake an Avoided Conversion project. | Project Submittal | Public |
| Forest Project Submittal Form (Improved Forest Management) | A proposal to undertake an Improved Forest Management project. | Project Submittal | Public |
| Forest Project Submittal Form (Reforestation) | A proposal to undertake a Reforestation project. | Project Submittal | Public |
| Offset Project Listing Information Form - Compliance Protocol | Project Listing Information Form for submitting a compliance offset project under the California Air Resources Board compliance protocol for forest projects. | Project Submittal | Public |
| Physical Boundary Map | A map that shows the physical boundary for the project. It should illustrate:
|
Project Submittal | Public |
| Project Implementation Agreement | An agreement between the Reserve and a Forest Owner setting forth the Forest Owner’s obligation to comply with the Forest Project Protocol and the rights and remedies of the Reserve in the event of any failure of the Forest Owner to comply with its obligations. Note: This is the final version of the Project Implementation Agreement, the document indicates that it is a draft as it is not considered final until it is fully executed by both the Project Developer and the Climate Action Reserve. | Verification | Public |
| Project Design Document | A standard document for reporting required information about a forest project. The Project Design Document must be submitted for review by a verifier and approved by the Reserve before the forest project can be registered with the Reserve. | Verification | Public |
| Annual Monitoring Report | A report stating the project’s estimated annual carbon stocks, attesting that the project is carrying out the intended project activities, and confirming that the project’s carbon stocks are increasing or decreasing in accordance with initial projections. | Verification | Public |
| Real Estate Appraisal | This report is only required for Avoided Conversion projects to disclose information to satisfy the performance test. | Verification | Private |
Grassland Projects
See the User Guide for Grassland Project Protocol Forms for more detailed information.| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Grassland Project Submittal Form | A proposal from a Project Developer to undertake a grassland project. | Project Submittal | Public |
| Grassland Cooperative Submittal Form | A proposal from a Cooperative Developer to undertake more than one grassland project and bring them into their cooperative. | Project Submittal | Public |
| New Project Enrollment Form | A Cooperative Developer uses this form to add an additional project to their cooperative. | Public | |
| Cooperative Transfer Form | A Project Developer uses this form to leave a cooperative. | Public | |
| Project Area Map | Map that shows the general physical boundary of the project area. This is not the same as the georeferenced project boundary map (private) required during verification. See Section 7.2 of the protocol for further information. | Project Submittal | Public |
| Grassland Contract Project Implementation Agreement (Contract PIA) | The PIA is a legal agreement between the Reserve and a Project Developer setting forth: (i) the Project Developer’s obligation (and the obligation of its successors and assigns) to comply with the Grassland Project Protocol, and (ii) the rights and remedies of the Reserve in the event of any failure of the Project Developer to comply with its obligations. The Contract PIA is not recorded on the deed to the property. | Verification | Public |
| Grassland Recorded Project Implementation Agreement (Recorded PIA) | The PIA is a legal agreement between the Reserve and a Project Developer setting forth: (i) the Project Developer’s obligation (and the obligation of its successors and assigns) to comply with the Grassland Project Protocol, and (ii) the rights and remedies of the Reserve in the event of any failure of the Project Developer to comply with its obligations. The Recorded PIA must be recorded on the deed to the property. | Verification | Public |
| Monitoring Report Template | A report stating the project’s estimated annual emission reductions, attesting that the project is carrying out the intended project activities, and confirming that no reversals have occurred on the project area. | Verification | Public |
| Monitoring Plan Template | This document is intended as a template to assist project developers in organizing project data, summarizing key aspects of a project, and to help facilitate verification. It is created at the beginning of a project, and updated over time as conditions change. | Verification | Private |
Landfill Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Landfill Project Submittal Form | A proposal to undertake a landfill gas capture and destruction project. | Project Submittal | Public |
| Pre-Existing Landfill System Diagram | A pre-existing landfill system diagram is only required if there is a pre-existing, active landfill gas collection and destruction system at the project site. | Project Submittal | Public |
| Project System Diagram | A project diagram is required for non-sequestration projects. See the example landfill diagram for recommended format and content. | Verification | Private |
| Landfill Project Sample Monitoring Report | This report is required when a project elects to take a zero-credit reporting period (see section 3.4.7 of the Reserve Program Manual for more information). | Verification | Private |
Livestock Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Livestock Project Submittal Form | A proposal to undertake a livestock gas capture and destruction project. | Project Submittal | Public |
| Offset Project Listing Information Form - Compliance Protocol | Project Listing Information Form for submitting a compliance offset project under the California Air Resources Board compliance protocol for livestock projects. | Project Submittal | Public |
| Livestock Baseline Diagram | Diagrammatic representation of the waste management system existing on the project site prior to project implementation. | Project Submittal | Public |
| Project System Diagram | A project diagram is required for non-sequestration projects. See the example livestock diagram for recommended format and content. | Verification | Private |
| Livestock Sample Monitoring Report | This report is required when a project elects to take a zero-credit reporting period (see section 3.4.7 of the Reserve Program Manual) or when choosing verification period Option 3 (see section 8 of the Livestock Project Protocol). | Verification | Private |
| Reserve Livestock Calculation Tool Version 3.0d (October 3, 2012) | The Reserve has developed the Beta Livestock Calculation Tool to assist with the quantification of projects using the Livestock Project Protocol. If you are developing a livestock project and would like to receive a copy of this tool, please send an e-mail to [email protected]. In the body of the e-mail message, please include the following information: Reserve Project ID number, dates of the current reporting period for your project, and version of the livestock protocol for which the tool will be used (the U.S. Livestock Project Protocol is currently the only variant that is supported, but other versions of the tool may be available at a later date). | Verification | Private |
| Livestock Project Design Document | The purpose of this document is to assist livestock project developers in identifying high areas of risk, highlight important aspects of the Livestock Project Protocol, and facilitate verification.To request a copy, please send an email to [email protected] and indicate your Reserve Project ID number and dates of the current reporting period. | Verification | Private |
Mexico Boiler Efficiency Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Mexico Boiler Efficiency Project Submittal Form | A proposal to undertake a Mexico boiler efficiency project. | Project Submittal | Public |
Mexico Forest Projects
| Documento Document | Descripción Description | Fase Requerida Required Phase | Privilegio Privilege |
|---|---|---|---|
| Formato de Presentación del Proyecto Project Submittal Form |
Un documento que se manda a la Reserva para solicitar y presentar un proyecto forestal en Mexico. A proposal to undertake a Mexico forest project. | Presentación del Proyecto Project Submittal | Publico Public |
| Formato del Reporte de Monitoreo Anual Annual Monitoring Report | Formato utilizado por el Desarrollador del Proyecto para declarar los acervos del carbono anual estimados del proyecto. A su vez, menciona cómo el proyecto está implementando las actividades previstas y cumple con los requisitos del protocolo. Se requiere anualmente. A report used by the Project Developer stating the project’s estimated annual carbon stocks, attesting that the project is carrying out the intended project activities, and confirming that the project complies with the requirements of the protocol. Required annually. | Verificación Verification | Publico Public |
| Formato del Reporte de Proyecto Project Report Template |
Formato utilizado por el Desarrollador del Proyecto para reportar la información requerida por el Protocolo para un proyecto forestal. Es un requisito entregar el Reporte de Proyecto antes de la primera verificación y necesita ser aprobado por la Reserva antes de que el proyecto pueda ser registrado con la Reserva. Form used by the Project Developer for reporting required information about a forest project. The Project Design Document must be submitted for review by a verifier and approved by the Reserve before the forest project can be registered with the Reserve. | Verificación Verification | Publico Public |
| Declaración de Propiedad Attestation of Title | Declaración que establece que el Dueño Forestal tiene el derecho de propiedad sobre las remociones de GEI generadas por el Proyecto Forestal durante el periodo de verificación correspondiente. Cada vez que un Proyecto Forestal es verificado, el Dueño Forestal o Desarrollador de Proyecto (si el Dueño Forestal ha firmado la Designación de Poderes) deberá de firmar esta declaración. A statement that the Forest Owner has title to the project reductions generated by the Forest Project during the corresponding verification period. Each time the Forest Project is verified, the Forest Owner or Project Developer (if the Forest Owner has signed the Designation of Authority) must sign the attestation. | Verificación Verification | Publico Public |
| Declaración de Implementación Voluntario Attestation of Voluntary Implementation | Declaración que establece que el proyecto fue implementado e instituido voluntariamente y que sigue siendo de esta manera. También se declara que las actividades del proyecto no son requeridas por ninguna ley, norma, regla, regulación u otro mandato legal por ninguna agencia gubernamental federal, estatal, local o extranjera con jurisdicción sobre el proyecto. Cada vez que un Proyecto Forestal lleve a cabo una verificación, incluyendo la verificación inicial, el Dueño Forestal o Desarrollador de Proyecto (si el Dueño Forestal ha firmado la Designación de Poderes) deberá de firmar esta declaración. This form confirms that the project was implemented and established voluntarily and continues to operate as such. The project developer further attests that at no time was the project required to be enacted by any law, statute, rule, regulation or other legally binding mandate by any federal, state, local or foreign governmental or regulatory agency having jurisdiction over the project. Each time the Forest Project is verified, the Forest Owner or Project Developer (if the Forest Owner has signed the Designation of Authority) must sign the attestation. | Verificación Verification | Publico Public |
| Declaración de Cumplimiento Regulatorio Attestation of Regulatory Compliance | Declaración que establece que el proyecto está en cumplimento con todas leyes relevantes durante el periodo de reporte. Adicionalmente, se declara que el Desarrollador de Proyecto ha informado al órgano de verificación si el proyecto no está en cumplimiento con alguna ley. Cada vez que el Proyecto Forestal es verificado, el Dueño Forestal o Desarrollador de Proyecto (si el Dueño Forestal ha firmado la Designación de Poderes) debe de firmar esta declaración. This form attests to the project’s compliance status throughout the project reporting period. In addition, the form confirms that the project developer has disclosed to their verification body in writing any and all instances of non-compliance of the project with any law. Each time the Forest Project is verified, the Forest Owner or Project Developer (if the Forest Owner has signed the Designation of Authority) must sign the attestation. | Verificación Verification | Publico Public |
| Formato del Reporte de Verificación Verification Report Template | Formato opcional para facilitar el reporte de los resultados de la verificación y confirmar que el proyecto está en cumplimiento con los requisitos del protocolo. El Reporte de Verificación necesita entregarse hasta 12 meses a partir de la fecha de terminación de cualquier periodo de reporte que sea verificado. Optional form to facilitate the reporting of verification results and confirm that a forest project is in compliance with the requirements of the protocol. The Verification Report must be submitted within 12 months of the end of a reporting period being verified. | Verificación Verification | Publico Public |
| Declaración de Verificación Verification Statement | Confirmación oficial y declaración final de los resultados de la verificación, que detalla el número de CRTs emitidos, sus años de establecimiento y el estándar utilizado para verificar los CRTs. The official confirmation and final statement of findings, detailing the number of CRTs issued, the vintages (if more than one) and the standard used to verify CRTs. | Verificación Verification | Publico Public |
| Formato de Notificación de Actividades de Verificación y Evaluación de Conflicto de Interés (NOVA/COI) Notification of Verification Activity / Conflict of Interest (NOVA/COI) Form | Formato que detalla la escala y plan de las actividades de verificación y la relación entre el órgano de verificación y el Desarrollador del Proyecto, para que la Reserva determine si existe un conflicto de interés. A form detailing the scope and plan for verification activities and the relationship between a verification body and project developer, in order for the Reserve to determine conflict of interest. | Antes de la Verificación Before Verification | Privado Private |
| Formato de Reconocimiento y Acuerdo de la Políticas de Verificación y Reporte del Personal de Verificación Verification Policies Acknowledgment, Agreement, and Verification Staff Reporting Form | Formato legal requerido para que un órgano de verificación pueda ser elegible para implementar actividades de verificación bajo el programa de la Reserva. Debe ser firmado por un representante autorizado del órgano de verificación y entregado a la Reserva. El propósito del acuerdo requerido entre la Reserva y los órganos de verificación es para asegurar que el personal que ejecuta las actividades de verificación sea consciente de sus roles, responsabilidades y obligaciones bajo el programa. A su vez, se incluye un formato del Reporte del Personal de Verificación con una lista de los miembros del personal quienes serán verificadores designados y quienes servirán como personal clave de los proyectos de la Reserva. Este formato se necesita actualizar anualmente. Verification bodies must have a duly authorized representative of its organization sign and submit the legally binding form to the Reserve in order to be eligible to conduct verification activities under the Reserve program. The purpose of this required agreement between the Reserve and its verification bodies is to ensure that personnel performing verification activities are aware of their roles, responsibilities, and obligations under the program. This includes an attachment of a Verification Staff Reporting Form with a roster of all staff members who will be designated verifiers and serve as key personnel on Reserve projects. This form must be updated annually. | General General | Privado Private |
| Designación de Poderes Designation of Authority |
Designación que permite que un titular de cuenta obtenga información relacionada con una cuenta que no les pertenece. Esta forma la firma tanto el titular de la cuenta como el agente del titular de la cuenta. This form allows an account holder agent to obtain information about an account that they do not hold. This form is signed by both the account holder and account holder agent. | Aprobación de Cuenta / Por petición Account Approval / By Request | Privado Private |
Nitric Acid Production Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Nitric Acid Production Project Submittal Form | A proposal to undertake a nitric acid production project. | Project Submittal | Public |
| Project System Diagram | Diagram of the nitric acid plant showing where the project is located within the nitric acid plant. | Verification | Private |
Nitrogen Management Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Nitrogen Management Project Submittal Form | A proposal to undertake a nitrogen management project. | Project Submittal | Public |
| List of Enrolled Fields | Spreadsheet in *.csv file format that contains the serial number, county, state, and names of the project participants for each field enrolled in the project. The field serial number is determined by the following algorithm: first letter of the county – latitude of the most NW point of the field – longitude of the most NW point of the field – acreage of the field. (Example: B-39.6123-121.5332-76 would be a 76-acre field in Butte County, CA.) The List of Enrolled Fields must be up-to-date prior to the commencement of verification services. | Project Submittal | Private |
Organic Waste Composting Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Organic Waste Composting Project Submittal Form | A proposal to undertake an organic waste composting project. | Project Submittal | Public |
| Project System Diagram | A project diagram is required for non-sequestration projects. See the example diagrams for recommended format and content. | Verification | Private |
| OWC Project Monitoring Report Template | This report is required when a project elects to take a zero-credit reporting period (see section 3.4.7 of the Reserve Program Manual for more information). | Verification | Private |
Organic Waste Digestion Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Organic Waste Digestion Project Submittal Form | A proposal to undertake an organic waste digestion project. | Project Submittal | Public |
| Baseline Diagram: Digesting Agro-Industrial Wastewater | A diagrammatic representation of the waste management system(s) existing prior to project implementation if the project is digesting agro-industrial wastewater. | Project Submittal | Public |
| Baseline Diagram: Co-Digesting Manure | A diagrammatic representation of the manure management system(s) existing prior to project implementation if the project is co-digesting with manure. | Project Submittal | Public |
| Project System Diagram | A project diagram is required for non-sequestration projects. See the example diagrams for recommended format and content. | Verification | Private |
| OWD Project Monitoring Report Template | This report is required when a project elects to take a zero-credit reporting period (see section 3.4.7 of the Reserve Program Manual for more information). | Verification | Private |
Ozone Depleting Substances Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Ozone Depleting Substances Project Submittal Form | A proposal to undertake an ozone depleting substances project. | Project Submittal | Public |
| Offset Project Listing Information Form - Compliance Protocol | Project Listing Information Form for submitting a compliance offset project under the California Air Resources Board compliance protocol for ozone depleting substances projects. | Project Submittal | Public |
| Certificate of Destruction | An official document provided by the destruction facility certifying the date, quantity, and type of ODS destroyed. | Verification | Private |
| Laboratory analysis of ODS composition | ODS composition analysis by an AHRI certified laboratory | Verification | Private |
| Project System Diagram | A project diagram is required for non-sequestration projects. See the example ozone depleting substances diagram for recommended format and content. | Verification | Private |
Rice Cultivation Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Rice Cultivation Project Submittal Form | A proposal to undertake a rice cultivation project. | Project Submittal | Public |
Urban Forest Projects
| Document | Description | Required Phase | Privilege |
|---|---|---|---|
| Urban Forest Project Submittal Form | A proposal to undertake an urban forest project. | Project Submittal | Public |
| Offset Project Listing Information Form - Compliance Protocol | Project Listing Information Form for submitting a compliance offset project under the California Air Resources Board compliance protocol for urban forest projects. | Project Submittal | Public |
| Project Design Document (PDD) | The Project Design Document (PDD) template is a structured outline Project Operators should use. The PDD ensures both consistency and completeness in documenting project information. A PDD is required for Urban Forest Projects’ initial reporting periods. | Verification | Public |
| Physical Boundary Map | Map that shows the physical boundary for the project. | Project Submittal | Public |
| Urban Forest Tree Maintenance Plan | A documentation of planned tree maintenance activities and expenditures. | Verification | Private |
| Urban Forest Tree Monitoring Plan | A documentation of planned tree measurement and monitoring activities. | Verification | Public |